What to Know:

Employment Eligibility Verification is a crucial form that all Oregon businesses must file to ensure compliance with state regulations. It verifies the identity and employment authorization of individuals hired for employment in the United States. Palm offers an automated solution to streamline this process for small business owners.

Understanding the Employment Eligibility Verification in Oregon:

The Employment Eligibility Verification form, commonly known as Form I-9, is a requirement set by the U.S. Citizenship and Immigration Services (USCIS) to prevent unlawful employment. In Oregon, this form plays a vital role in ensuring that businesses hire only individuals who are authorized to work in the country. It collects information to verify the identity and employment eligibility of new hires.

Who Needs to File the Employment Eligibility Verification?

All employers in Oregon, regardless of business size or industry, must complete and retain Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. It's important to note that even if you haven't started operating yet or haven't made any changes to your workforce, you are still required to file this form.

When Is the Employment Eligibility Verification Due in Oregon?

The Employment Eligibility Verification form must be completed for each new hire within three days of their start date. It's essential to meet this deadline to avoid potential fines and penalties. Missing the deadline can result in compliance issues and legal repercussions.

Why Filing Matters for Business Compliance:

Filing the Employment Eligibility Verification form is crucial for maintaining compliance with state and federal regulations. Failure to do so can lead to severe consequences such as fines, legal liabilities, and reputational damage. By staying compliant, businesses can protect themselves from potential risks and ensure smooth operations.

Step-by-Step: How to File the Employment Eligibility Verification in Oregon:

Option A – Filing Automatically with Palm (Recommended):

Using Palm to file the Employment Eligibility Verification form offers a convenient and efficient solution for small business owners. With Palm, you can save time, reduce errors, and ensure compliance with ease. The platform also provides document storage and auto-monitoring for future filings, simplifying the entire process.

Option B – Filing Directly with the State Government:

If you choose to file directly with the state government, you'll need to visit the USCIS website, download Form I-9, fill it out accurately, and submit it within the required timeframe. However, this traditional method can be time-consuming and prone to errors, making it challenging for busy business owners to stay compliant.

Common Filing Mistakes to Avoid:

1. Incorrectly completing Section 2 of Form I-9 can lead to compliance issues.2. Failing to verify employees' identity and work authorization can result in penalties.3. Neglecting to update and retain Form I-9 records can cause legal troubles.4. Using an outdated version of the form may lead to rejection.5. Not providing employees with the necessary instructions for completing Form I-9 can create confusion.

How Palm Simplifies This Process:

Palm not only streamlines the Employment Eligibility Verification filing but also serves as a comprehensive compliance solution for your business. By using Palm, you can centralize your compliance records, reduce administrative burden, and ensure accurate and timely filings for various state and federal forms.

What Happens After You File:

After submitting the Employment Eligibility Verification form, you should receive confirmation of receipt from the USCIS. It's essential to store proof of filing securely for future reference. In case of any errors in the filing, you may need to rectify them promptly to maintain compliance.

Maintaining Compliance Going Forward:

Staying compliant with state regulations is an ongoing process that requires proactive monitoring and record-keeping. By setting up calendar reminders, updating records regularly, and planning ahead for future filings, you can ensure that your business remains in good standing. Palm can assist you in managing these compliance tasks efficiently.

Key Takeaways:

Ensuring compliance with the Employment Eligibility Verification form is essential for all Oregon businesses. By filing with Palm, you can simplify the process, avoid compliance issues, and focus on growing your business confidently.

Don’t let state filings become a distraction or liability. Let Palm handle your Employment Eligibility Verification in Oregon—accurately, automatically, and on time. Sign up today and keep your business moving forward.