New Mexico Annual Report Guide

Filing annual or biennial reports in New Mexico is a critical step to maintain good standing with the Secretary of State. As of December 9, 2024, all filings must be completed exclusively online, reflecting the state’s push toward a fully digital process.
Annual Report Requirements
Annual and biennial reports ensure that the state
has updated information about your business’s structure, officers, and operations. Filing on time helps preserve transparency and your legal authority to operate in New Mexico.
Who Must File
The following entities are required to file annual or biennial reports in New Mexico:
  • Corporations (domestic and foreign): These entities must file a biennial report.
  • Nonprofits, Cooperatives, and Religious Corporations: These entities are required to file an annual report.
It is important to note that Limited Liability Companies (LLCs) are NOT required to file annual or biennial reports in New Mexico. This distinction is significant for business owners operating under different entity structures.
Required Information for New Mexico Annual Reports
When filing an annual or biennial report in New Mexico, businesses must provide specific information to ensure compliance and update their records with the Secretary of State. The required information typically includes:
  • Business name
  • Principal and mailing address
  • Registered agent name and New Mexico address
  • Brief statement of purpose (for nonprofits only)
  • Director/officer names and addresses
  • Date of next shareholders meeting (for corporations only)
  • Business tax ID (for corporations only)
  • Signature and title of the person filing the report (must be signed by at least one director or officer).
Filing Deadlines for New Mexico Business Entities
Deadlines vary by entity type:
  • Corporations (Domestic & Foreign): Biennially, by the 15th day of the 4th month after fiscal year close
  • Nonprofits, Cooperatives, Religious Corporations: Annually, by the 15th day of the 5th month after fiscal year close (typically May 15)
Fees and Costs
Filing fees are an essential consideration for businesses. New Mexico's fees are structured as follows, with an additional convenience fee for online transactions:
  • Corporations (domestic and foreign): $25 + $1.95 convenience fee
  • Nonprofits, Cooperatives, and Religious Corporations: $10 + $1.95 convenience fee
  • Initial reports for new corporations: $27
  • Initial reports for new nonprofits: $12.

Step-by-Step New Mexico
Annual Report Process

The filing process in New Mexico is streamlined and exclusively
online. Here’s a step-by-step guide:
Filing your annual report in Oregon can be done primarily through the Oregon Business Registry (OBR)
online system. Here's a general step-by-step guide:

Step 1

Access the Business Portal: Go to
the New Mexico Secretary of State
website, specifically the Business
Portal at https://enterprise.sos.nm.gov/.

Step 3

Locate Forms: Once logged in,
navigate to the 'Forms' tab.

Step 5

Search for Business: Enter
your business name to
search for your entity.

Step 2

Create or Log In: Create an
account or log in if you already
have one.

Step 4

Select Report Type: For corporations,
select 'Biennial Report'. For nonprofits,
select 'Annual Report'.

Step 6

Continue Filing: Select your
business and proceed with the
filing process. Electronic
signatures are accepted.

Step 1

Access the Business Portal: Go to the New Mexico Secretary of State website, specifically the Business Portal at https://enterprise.sos.nm.gov/.

Step 2

Create or Log In: Create an account or log in if you already have one.

Step 3

Locate Forms: Once logged in, navigate to the 'Forms' tab.

Step 4

Select Report Type: For corporations, select 'Biennial Report'. For nonprofits, select 'Annual Report'.

Step 5

Search for Business: Enter your business name to search for your entity.

Step 6

Continue Filing: Select your business and proceed with the filing process. Electronic signatures are accepted.

‍

For amendments or changes that cannot be made during the online renewal process, you may need to visit the forms page on the Secretary of State's website and file a separate amendment with its own fee.
Requirements by
Entity Type
While the general process is online, specific requirements and filing frequencies differ by entity type:
  • Corporations (Domestic & Foreign): File a biennial report every two years; include next shareholders’ meeting date and tax ID.
  • Nonprofits, Cooperatives, Religious Corporations: File an annual report each year; must include a brief statement of purpose.
  • LLCs: Not required to file reports in New Mexico.
New Mexico Annual Report Late Fees and Penalties
Failing to file results in monetary penalties and loss of good standing:
  • Corporations: $200 late fee
  • Nonprofits: $10 late fee
Continued non-compliance can lead to dissolution or revocation of authority, ending your right to operate legally in the state.
Professional Filing Services
For businesses seeking assistance with their annual report filings, professional filing services can provide valuable support.

Palm helps businesses stay compliant with New Mexico’s online-only system by:
  • Tracking deadlines for corporations and nonprofits
  • Preparing and submitting filings accurately
  • Handling secure online payments
  • Monitoring compliance year over year

Are LLCs required to file annual reports in New Mexico?

An annual report is a mandatory filing with the Oregon Secretary of State that updates or confirms your business's information. It's required to maintain your business's good standing and legal authorization to operate in the state.

Is online filing mandatory in New Mexico?

Most business entities, including corporations and LLCs, must file annually. Assumed business names renew every two years.

What is the late fee for corporations in New Mexico?

The annual report is due on the anniversary date of your business's original filing. The Secretary of State typically sends a renewal notice 45 days in advance.

What is the late fee for nonprofits in New Mexico?

Key information includes activity description, business email, mailing address, principal place of business, registered agent details, and names/addresses of officers (for corporations) or members/managers (for LLCs).

Do new businesses have any initial filing requirements?

For most corporations and LLCs, the annual report fee is $100. Additional processing fees may apply, and new business registrations are typically $50.

Need a hand with your
New Mexico Annual Report?

Palm can prepare and submit your filing, serve as your registered agent, and monitor compliance year-round so you can stay focused on growth.

File Your New Mexico Annual Report Now
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