Step-by-step compliance guide: West Virginia annual reports

Stay in good standing with a quick, accurate West Virginia annual report. This page explains who must file, what you need, due dates, costs, and exactly how to submit—without the fluff.

Annual Report Requirements

All registered entities in West Virginia are required to submit an annual report. This includes:

In addition, insurance companies must file a special attorney-in-fact report to meet the state’s compliance standards.

For-profit corporations
Nonprofit corporations
Limited Liability Companies (LLCs)
Limited Partnerships (LPs)

Who Must File

The obligation to file applies broadly to both domestic (formed in West Virginia) and foreign (formed in another state but registered to do business in West Virginia) entities. Specifically, the following must file an annual report:

West Virginia corporations (domestic and foreign)
Nonprofit organizations operating in the state
Limited Liability Companies (LLCs), both domestic and foreign
Limited Partnerships (LPs) registered in West Virginia
Insurance companies, through the attorney-in-fact report

Required Information

Provide concise, accurate details—this becomes public record.

Corporations

Legal name, formation/qualification date, state & county, EIN
Principal and/or mailing address, business email, website
Registered agent / legal process contact (signature if different)
Number of WV resident employees
Ownership designations (woman/minority/veteran-owned; veteran employee count)
Parent company names/addresses (if any)
Officer/partner/member names & addresses authorized to sign
Authorized signer’s name, title, and signature

LLCs

Legal name, formation/qualification date, state & county, EIN
Principal and/or mailing address, business email, website
Registered agent / legal process contact (signature if different)
Number of WV resident employees
Ownership designations (woman/minority/veteran-owned; veteran employee count)
Member/manager names & addresses (per management structure)
Authorized signer’s name and signature

Filing Deadlines

The annual report must be filed between January 1 and June 30 of the year following the calendar year in which the entity was formed or registered.

Example: If your business was formed in 2024, your first annual report is due between January 1 and June 30, 2025. The cycle repeats annually, with every report due no later than June 30
The cycle repeats annually, with every report due no later than June 30

Fees and Costs for Annual Reports in West Virginia

Filing fees for annual reports in West Virginia are straightforward, but there are some special conditions to note:

Corporations, nonprofits, cooperatives, religious corporations, and LPs: $25
LLPs: $250
LLCs: $300 minimum (increasing by $50 for each additional member over six, up to a maximum of $3,000)

Additional considerations include:

Veteran-owned businesses: The $25 filing fee is waived for the first four years after initial registration. However, the report must still be filed each year.
Online filing convenience fees: $1 for e-check payments or 2.29% of the transaction amount for credit card payments.
Registered agent changes: Filing a change of registered agent costs an additional $20 fee.

Step-by-Step Filing Process

Businesses can file their West Virginia annual
report either online or by mail.

Online filing (recommended):

The most efficient option is through the West Virginia
One Stop Business Portal, where users can:

Step 1

Step 3

Click File Online and search
for the business by name
or number.

Step 5

Submit the report
electronically and
pay the required fee.

Step 2

Select the appropriate
business type.

Step 4

Follow the on-screen prompts
to update information.

This method provides instant
confirmation and minimizes errors.

Step 1

Step 2

Select the appropriate business type.

Step 3

Click File Online and search for the business by name or number.

Step 4

Follow the on-screen prompts to update information.

Step 5

Submit the report electronically and pay the required fee.

Mail filing

If you prefer to file by mail:

Step 1

Request or download the paper form
from the West Virginia Secretary
of State.

Step 3

Include a check or money order
payable to the West Virginia
Secretary of State.

Step 5

Mail the form and payment
to the appropriate Secretary
of State office.

Step 2

Complete all fields accurately.

Step 4

Mail or hand-deliver to the DLCP
Corporations Division.

Step 1

Request or download the paper form from the West Virginia Secretary of State.

Step 2

Complete all fields accurately.

Step 3

Include a check or money order payable to the West Virginia Secretary of State.

Step 4

Mail or hand-deliver to the DLCP Corporations Division.

Step 5

Mail the form and payment to the appropriate Secretary of State office.

Regardless of the method chosen, it is crucial to file before the deadline to avoid penalties.

What Happens If You Miss the West Virginia Annual Report Deadline

Loss of good standing
Administrative dissolution/revocation if not corrected
Costly reinstatement (all past-due reports, fees, and penalties)  Filing on time preserves contracts, banking, and liability protections.

West Virginia Annual Report Late Fees and Penalties

LLCs

Late fees if filed after June 30:
Corporations/LLCs/LPs: $50
Nonprofits: $25

Professional Filing Services

Although West Virginia provides a straightforward system, many businesses choose to work with professional filing services. The Palm filing services can help by:

Automated deadline tracking and reminders
Expert-prepared, error-checked filings
Registered agent services and official mail handling
Multi-entity, multi-state compliance monitoring
Secure records and year-over-year continuity

Stay compliant without the hassle—Palm keeps you on schedule and in good standing.

Ready to file your West Virginia Annual Report?

Palm makes it simple with deadline tracking, expert preparation, and full compliance support for businesses across West Virginia.

File Your West Virginia Annual Report Now

Is online filing mandatory in West Virginia?

Available and encouraged through the West Virginia One Stop Business Portal Online filing saves time and provides immediate and accurate integration of updates. Electronic confirmation is received upon approval.

Are there any special requirements for certain business types?

Medical Cannabis Organizations must submit all required documents in hard-copy format via U.S. Mail or in person. Payment for fees may only be made via check due to federal restrictions on banking systems.