What to Know:

Employment Eligibility Verification is a crucial form that all businesses in Oregon must file. It ensures that your employees are legally allowed to work in the United States. Palm offers an automated solution to streamline this process for small business owners.

Understanding the Employment Eligibility Verification in Oregon:

Employment Eligibility Verification, also known as Form I-9, is a federal requirement aimed at preventing illegal employment. In Oregon, this form is a key component of state business regulations, ensuring that businesses comply with immigration laws and verify the identity of their employees.

Who Needs to File the Employment Eligibility Verification?

All businesses in Oregon, regardless of size or industry, are required to file the Employment Eligibility Verification for each employee they hire. This includes full-time, part-time, and temporary employees. Failure to comply with this requirement can result in severe penalties.

When Is the Employment Eligibility Verification Due in Oregon?

The Employment Eligibility Verification must be completed for each new hire within three days of their start date. It is crucial to meet this deadline to avoid legal repercussions. Additionally, the form must be retained for a certain period after the employee's termination.

Why Filing Matters for Business Compliance:

Failure to file the Employment Eligibility Verification can have serious consequences for your business. Noncompliance can lead to fines, legal action, and damage to your reputation. By staying compliant, you protect your business and ensure a smooth operation.

Step-by-Step: How to File the Employment Eligibility Verification in Oregon:

Option A – Filing Automatically with Palm (Recommended): Palm simplifies the filing process by automating the verification process. By using Palm, you can save time, reduce errors, and ensure compliance with state regulations.

Option B – Filing Directly with the State Government: If you choose to file directly, you must download the form from the state website, fill it out accurately, and submit it within the specified deadline. This method can be time-consuming and prone to errors.

Common Filing Mistakes to Avoid:

1. Failing to verify employee documents properly can lead to compliance issues.

2. Missing the filing deadline may result in penalties for your business.

3. Incorrectly completing the form can invalidate the verification process.

4. Not retaining the form for the required period can lead to record-keeping violations.

5. Neglecting to update the form for rehires or re-verifications can result in noncompliance.

How Palm Simplifies This Process:

Palm not only automates the Employment Eligibility Verification but also serves as a comprehensive compliance solution for your business. By using Palm, you can centralize your compliance records and ensure accuracy in all your filings.

What Happens After You File:

After filing the Employment Eligibility Verification, you should receive confirmation of submission. It is essential to store this proof for your records. If there are any errors in the filing, you must rectify them promptly to maintain compliance.

Maintaining Compliance Going Forward:

Staying compliant with state regulations requires ongoing effort. By setting up calendar reminders, monitoring requirements, and updating records regularly, you can ensure that your business remains in good standing. Palm can assist you in this process.

Key Takeaways:

Employment Eligibility Verification is a critical requirement for all businesses in Oregon. Filing this form accurately and on time is essential to avoid penalties and maintain compliance. Utilizing Palm's automated solution can streamline this process for your business.

Don’t let state filings become a distraction or liability. Let Palm handle your Employment Eligibility Verification in Oregon—accurately, automatically, and on time. Sign up today and keep your business moving forward.